| Milton Keynes & Open University Chess Club |
The Constitution of the Milton Keynes Chess Club adopted at the AGM of 13th September 2007.
1.NAME
The name of the club shall be Milton Keynes Chess Club.
2.OBJECTS/AIM
To play chess in accordance with the rules of the English Chess Federation.
To facilitate the playing of chess through both competitive and non-competitive games among members of the club. To arrange matches between such other clubs as the club shall from time to time decide. To do all other things whatsoever to promote the enjoyment of the game of chess by members of the club.
3.TEAM SELECTION AND TEAM CAPTAINS
Teams for the various competitions will be selected by the Team Captains. The Team Captains will be appointed at the club's AGM. Only club members are eligible to play for teams sponsored by the club.
4.MEMBERSHIP
Membership of the club is open to any person, subject to approval by the committee. Membership is commenced once the appropriate subscription has been received. By becoming a member of the club, a member gives permission for their name and other relevant chess information to be displayed on the club's authorised website.
5 SUBSCRIPTION
There will be annual subscriptions, due immediately after the AGM. The subscription amount, including reductions for any concessionary group, will be determined by the AGM.
Other subscriptions may be introduced as approved by the club AGM.Nothing under this section shall preclude any member from additional levy on those participating in particular activities.
The honorary President is exempt from the annual subscription.
6.COMMITTEE
The club affairs shall be administered by the committee and shall comprise of the following:
a) Honorary President
b) Chairman
c) Secretary
d) Treasurer
e) Tournaments Secretary
i) The committee shall meet as necessary through the year. A copy of the minutes will be displayed not later than fourteen days after a meeting.
ii) Excepting the Honorary President the committee members will be elected to serve for a period of one year.
iii) Members of the committee will be elected by show of hands at the AGM. Nominations should be handed to the secretary on or before the date of the AGM
iv) It shall be open to the committee to co-opt additional members for any purpose, provided that such a co-opted member, being additional to the statutory committee, shall not have the power to vote.
v) The quorum of the committee shall be three elected members.
7.ANNUAL GENERAL MEETING
There will be an AGM held on a club night in September following the end of the club financial year – August 31st. Notice of this meeting shall be issued not later than two weeks before the date of the meeting.
A quorum at an AGM shall be 8 members or 1/5th of the membership whichever is the lower.
This meeting shall be empowered to:
Receive and discuss the Secretary's Annual Report.
Receive discuss and adopt the Treasurer's Annual Report.
Make amendments to the constitution, provided that the proposed amendments are received in writing by the secretary seven days before the meeting in order that they are made known to all members before the meeting.
Voting at such meetings shall be by simple majority vote save that alterations to the constitution shall require the affirmative vote of two thirds of those present and voting.
8.EXTRAORDINARY GENERAL MEETING
An EGM may be called at any time by the committee. Seven days notice must be given.
An EGM may be requested in writing by 8 members of the club or 1/5th of the membership, whichever is the lower. The committee shall give notice of such a meeting within seven days of the request thereby giving seven days notice of the meeting.
Voting at such meetings shall be by simple majority vote save that alterations to the constitution shall require the affirmative vote of two thirds of those present and voting.
Any business pertaining to club affairs may be considered.
A quorum shall 8 members or 1/5th of the membership, whichever is the lower.
9.ACCOUNTS
i. Books of accounts shall be kept by the Club's Treasurer, showing the financial affairs of the club.
ii. A statement of the financial affairs of the club as at 31st August shall be issued and included in the Treasurer's annual report.
iii. Access to Club accounts shall be made available to all Committee members on request to the Treasurer.
10.SUSPENSION
The committee shall have the power to suspend from the club and participation in club activities any member whose conduct is prejudicial to the character and interests of the club or its members. Any member suspended has the right to appeal to an EGM for reinstatement after a period of one month. An EGM may be called in accordance with paragraph 8 above.
11.INTERPRETATION
The committee shall have the power to interpret these rules if there should be any ambiguity or difference of opinion concerning the purport or intention of any rule.
The committee shall have the power to deal with any matter not provided for in the rules.